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Volunteers & staff

Start your onboarding

Everything a new volunteer or staff member needs — trainings, employee information, Form I-9, and document uploads — in one secure portal.

How it works

Six steps, one sitting or several

Your progress saves as you go. Nothing is submitted until you're ready.

1. Create or sign in to your account

Onboarding uses the same secure account as the member portal. New volunteers can create one in under a minute.

2. Complete your information

Legal name, contact details, position, start date, and an emergency contact. You can save and come back anytime.

3. Form I-9 (everyone)

Every volunteer and staff member completes Section 1 of the federal Form I-9 in the portal. Your Social Security number is encrypted before it is stored.

4. Sign your forms

W-4, direct deposit, background check consent, and the confidentiality agreement are typed and e-signed in the portal. Only photo ID and work authorization are uploaded.

5. Finish your trainings

Orientation, code of conduct, confidentiality, safety, mandated reporting, and role-specific modules with tracked completion.

6. Submit for review

Our team reviews your packet, approves each document, and confirms when you are cleared to serve.

Questions

Onboarding FAQ

Do volunteers have to complete Form I-9?
Yes. Everyone onboarding with the Foundation — volunteers and paid staff alike — completes Section 1 of the federal Form I-9 in the portal, along with their information, documents, and trainings.
How is my Social Security number protected?
It is encrypted before it is written to our database and can only be revealed by a Foundation administrator when required to complete Form I-9 Section 2. It is never shown in lists, exports, or emails.
When do I need to present my original documents?
Federal rules require paid staff to present acceptable identity and work authorization documents in person within three business days of the first day of work. Uploading them early speeds up that appointment.
Can I stop and finish later?
Yes. Every section saves independently. Sign back in anytime to pick up where you left off.
Who can see my information?
Only you and Foundation administrators. Documents live in a private storage vault that is not publicly reachable.